Productivity of MS Outlook depends on the set of rules & regulations that are applied by users at right occasion. Such technique are simple in nature but reflects broad impact on operation works in Outlook like sending emails, creating attachments, scheduling tasks or arranging meetings.
No doubt, latest version of MS Outlook is highly advanced than earlier versions like Outlook 2007/Outlook 2003 or 2000. But, these advance versions (MS Outlook 2013/2010) can be turned in lower performing category due to absence of effective PST management. Apart from handling technique, it is important to learn some useful tricks that can make your experience better with MS Outlook.
It is well know that prevention is much better than cure that why we should check the status of Outlook data files (.pst) on equal interval of time. Most probably, your PST file corrupts when it is oversized. So, it is the prime responsibility of Outlook users to maintain the current size of data file within limit. Earlier versions of Outlook 2003 are supporting ANSI file format.
This format has 2 GB size for storing data in PST file while Outlook 2003 and post versions having higher limit. Outlook 2003 & Outlook 2007 are providing 20 GB space for PST data storage. Successor version like MS Outlook 2010/2013 supports 50 GB PST size limit.
By archiving process, it is possible to break a heavy files in to smaller parts i.e. just like chunk. To make an archive i.e. associated with old emails & separate from usable PST file, follow the steps:
1. Go through Path : File | Data File Management
2. Now click on ‘Add’
3. Select desired Outlook format
4. Click on ‘OK’
5. Now you can mention the name of archive PST file
Hence, there is a necessity of advanced Outlook repair program that can help the personal users as well as corporate users for sustainable growth. Outlook application already packs with Inbox repair tool i.e. useful to fix error in PST file. But, MVPs are claimed that it has lesser potential to troubleshoot problems in critical cases.
At this stage, there is no need to compromise on productivity of email application. So, adapt an extensive Outlook repair tool i.e. certified by Microsoft.
Faizan Ahmad
About the Author:
This article is posted by Faizan who is the Author and Founder of TechSenser. He is a Professional Blogger from India and a passionate writer about Technology, Gadgets, How-to-Guides, etc. You can connect him on Google+.
No doubt, latest version of MS Outlook is highly advanced than earlier versions like Outlook 2007/Outlook 2003 or 2000. But, these advance versions (MS Outlook 2013/2010) can be turned in lower performing category due to absence of effective PST management. Apart from handling technique, it is important to learn some useful tricks that can make your experience better with MS Outlook.
List of simple & Ease to use Outlook tips:
Tips 1: Diagnose the size of PST file
PST file is lifeline of MS Outlook email client. Any kind of trouble with this storage file can break your entire accessibility in email application. Sometimes, it may be affected the whole content of emails as well as other items like contacts, calendar, tasks, journals and meetings.It is well know that prevention is much better than cure that why we should check the status of Outlook data files (.pst) on equal interval of time. Most probably, your PST file corrupts when it is oversized. So, it is the prime responsibility of Outlook users to maintain the current size of data file within limit. Earlier versions of Outlook 2003 are supporting ANSI file format.
This format has 2 GB size for storing data in PST file while Outlook 2003 and post versions having higher limit. Outlook 2003 & Outlook 2007 are providing 20 GB space for PST data storage. Successor version like MS Outlook 2010/2013 supports 50 GB PST size limit.
Tips 2: Archive emails in MS Outlook:
Size of Outlook PST file increases by use and it can cross the defined limits within few days depending on number of email and other items. In this situation, this archive method helps the Outlook users to keep the PST size small.By archiving process, it is possible to break a heavy files in to smaller parts i.e. just like chunk. To make an archive i.e. associated with old emails & separate from usable PST file, follow the steps:
1. Go through Path : File | Data File Management
2. Now click on ‘Add’
3. Select desired Outlook format
4. Click on ‘OK’
5. Now you can mention the name of archive PST file
Tips 3: Delete Garbage or Unneeded Emails
It is common to find useless emails like duplicate mail, spam mail or used emails. In this context, user can delete each unwanted emails individually. This approach cleans your Outlook mailbox as well as burden free environment.Tips 4: Compressed Outlook data files for optimum memory utilization
In MS outlook, deletion of email items from mailbox is helpful in cleaning the outlook but it doesn’t affect the size of PST file. It happens due to unreleased memory spaces of deleted items. Compression method is basically used to free unoccupied spaces memory as well as making stack of emptied blocks in PST file. After that, this set of memory blocks can be further used for storing new email items in MS Outlook.Conclusion:
However, these rules mentioned above are playing important role for the productivity of MS Outlook. But, there is a dark aspect also associated with PST file. Due to sensitive nature, PST file can be affected via distinct kind of destructive things like Virus, error, bug or power outrage.Hence, there is a necessity of advanced Outlook repair program that can help the personal users as well as corporate users for sustainable growth. Outlook application already packs with Inbox repair tool i.e. useful to fix error in PST file. But, MVPs are claimed that it has lesser potential to troubleshoot problems in critical cases.
At this stage, there is no need to compromise on productivity of email application. So, adapt an extensive Outlook repair tool i.e. certified by Microsoft.
Reference:
http://www.scanpst.net/ Faizan Ahmad About the Author:
This article is posted by Faizan who is the Author and Founder of TechSenser. He is a Professional Blogger from India and a passionate writer about Technology, Gadgets, How-to-Guides, etc. You can connect him on Google+.
