23 Jan 2013

Spotting the Situations in Which You Need To Split Your PST File

Microsoft has designed Outlook in a way that all the data stored in the mailbox of a user is also saved on his/her local hard drive in PST file. PST is abbreviation of Personal Storage Table that has one constraint i.e. it has size limitation.

Different Outlook versions have different sizes for their PST files, but the common thing is; whenever the size of PST reaches to its maximum limit, it gets corrupt. To keep PST file size within its predefined limit, most of Outlook users delete all unnecessary emails from their ‘Inbox’, clear out ‘Deleted Items’ folder, and delete other unnecessary data.

However, does this really free up significant space in PST file? Well, not at all, though it empties the unnecessarily eaten up spaces, but does not result in tremendous change in PST file size. Therefore, to make your PST file small in size, it is recommended to divide it into multiple smaller PSTs. For this, you can take the help of an efficient PST file splitter software.

However, despite this, most of Outlook users do not understand the situation when they need to split their PST files, and thus encounter PST corruption. Therefore, to clear their confusion, we are providing certain scenarios where splitting of PST file is necessary:

Outlook is Losing Performance: Outlook users find that with time, their Outlook is losing its performance. This generally occurs when the PST file gets big in size. Therefore, if your Outlook is halting in between its normal operations, like sending & receiving, then splitting can rectify this issue.

Outlook Asking to Compact PST: Many times while quitting Outlook, users get a pop up asking to compact their PST file. This occurs when Outlook finds that the PST file is increasing in size and Outlook is losing its performance.

Though compacting through this process can give them temporary relief, but it is not permanent, and it may cause data loss as well. Therefore, if this is the case, then splitting PST is better than compressing it.

Huge PST File: Large PST file not only causes performance issue in Outlook, but if not monitored on time, then can result in PST corruption. Therefore, if your PST file is huge in size and you are repeatedly asking for compacting it, then splitting it is a better choice.

However, you can check the size of your PST file by selecting the PST file in Outlook with right mouse button, selecting ‘Data File Properties’, and clicking ‘Folder Size’.

Professional PST file splitter is the best option in any above mentioned situation or any other situation because it splits large PST file into multiple smaller PSTs without causing data loss.

Russell Smith

About the Guest Author:

I am 'Russell Smith' and working as a data recovery specialist for email related applications. I write helpful articles about Microsoft Outlook Tools, utility to split PST file in Outlook and many more.