If you are new to the email scene than it can be quite overwhelming for you especially if you are in a responsible job role. Freelancers, recruiters, bloggers and many other types of workers will be flooded with emails from a variety of people every single day. Managing emails is vitally important for those of you who fall into this category or, for those of you who just need to know more. So without further ado:
- Gmail is the most modern and advanced domain for sending emails. Create yourself a Gmail account and through this you can add whatever account you currently have to your Gmail domain. You will complete a simple verification process and voila! You’ve got yourself a more stable service quicker than you can send an email.
- You can categorize your contacts and messages for the sake of convenience. Work and social contacts can be separated and with regards to the messages that you receive, you can label some of them as “reply ASAP” and the less urgent ones as “reply on Thursday”.
- Process your emails in periods. This means that you do not have to check your emails every second of the day. Turn off auto-notifications on your phone and go through your emails in bulk 2 or 3 times a day. Can you remember the last time you received an email, which you couldn’t have waited an hour or two to reply to?
The Effective Use Of Email Archiving
For those of you that are not familiar with email archiving allow me to open your eyes like a magnifying glass. This intriguing phenomenon is a process by which your emails are held in a safe place on a database where they can be accessed whenever required. Companies that use email archives do so, so that they can protect critical information and data from being lost or hacked into.This is a massive market, which is growing to exceed monumental value. It is expected that the archive market for emails will increase from £2.3billion to £4.7billion in 2013. It is no wonder that there are so many companies offering this type of service. It is profitable if you are a businessman and equally as beneficial for your company.
The benefits…
Archiving tools were invented to alleviate the consumption of space on servers. Some people will find it a lot easier to archive an email then to manage it. The primary aim of archives are to stabilize servers so that they are not entirely overloaded with unnecessary mail that can be put to one side for the time being. This will keep the sending and receiving phase of email processing smooth and efficient, so there will be no complaints all-round.
Think before you act…
It isn’t always necessary to dump all of your mail into an archive without a second thought or a slight ounce of consideration. It’s careless. Be thoughtful about where you are going to move your mail to and why you are going to move it to that place. Evaluate your emails on the basis of its content and make a decision whether or not you should delete it or archive it.
If you are an organization that receives large amounts of emails on a daily basis then my final word is a suggestion: Organize the mail you receive into categories for example, ‘applications’, ‘security documents’, ‘news’ and the applications that you don’t want to follow up? Flush them, the security documents can be archived and if the news has been dealt with then delete the relative mail.
These quick email management tips will get you on the right track to prioritizing and organizing your mail efficiently and effectively. Start this process today and enjoy a much more relaxing and comfortable search through your inbox.
This is a guest post by Adam a new Londoner, who has interests in recruitment, all things techy, a passion for travel and a love of fashion. He blogs about recruitment, travel and IT/technology as well as latest trends in mens and womens fashion. If you want Adam to write you specific content, feel free to message me on Twitter (@NewburyNewbie).
AdamAbout the Guest Author:
This is a guest post by Adam a new Londoner, who has interests in recruitment, all things techy, a passion for travel and a love of fashion. He blogs about recruitment, travel and IT/technology as well as latest trends in mens and womens fashion. If you want Adam to write you specific content, feel free to message me on Twitter (@NewburyNewbie).