If you delete mail items then still have no changes will be occurred in size of PST file dramatically. After deleting some mails, you need to use compacting process that is releasing space occupied by deleted items.
Then you would be able to shrink the size of PST file effectively. In short, a requirement towards maximum utilization of resources makes the task of compacting PST file necessary.
Options for compacting PST file: An Outlook user can achieve a compressed PST file with different available options. As per the need, you can opt for either manual technique or automated utility.
However, if you preferred manual way to reduce size of PST file then use these steps:
1 - Go to Outlook menu-bar
2 - File → Data File Management
3 - Now you can select desired PST file for compacting
4 - Click on 'Settings'
5 - Then click on 'Compact Now'
If user prefers manual strategy then it also covers many advantages in the favour of Outlook users like money saving approach and no wastages of time with software deal. But in some areas, this technique lacks due to complexity at user's end.
Most users are confused with technical jargons and they always are trying to keep huge distance from technical settings. However, the big problem is that you can't assure with expected results also.
After careful observation, if you find any issues with manual steps then you can go ahead with compact PST software. If you are interested to get software that works like a Outlook Add-Ins then use 'Stellar Phoenix compact PST' software.
This software covers following aspects:
1 - It works with Outlook in live server mode. So, whenever you will receive a new mail then it will compress it instantly.
2 - Use the concept to keep mail and corresponding attachment separately.
3 - Give an option to access attachment by using a preserved link mentioned with message
4 - Customized operations and scheduling.
Conclusion: Size issue with PST file plays a big role for sustainable availability of Outlook data. If you missed to tackle this concern then it will bring a big trouble for you. So, free the space taken by messages by using Compacting PST file software and gain a huge significance over PST size problems.
Russell SmithAbout the Guest Author:
I am Russell Smith, an Outlook user and writer. I fond to learn and write best tips and tricks for compacting big PST file in Outlook and other informative articles.